Secretary

📝 Position Overview

The Secretary at Vita Cura Institute (VCI) will play a key role in supporting the daily operations of the institute. This position requires a highly organized, detail-oriented, and professional individual who can manage administrative tasks, handle communications, and ensure smooth coordination across departments.

🎯 Key Responsibilities

• Manage front-desk duties, greet visitors, and direct them to appropriate departments.

• Handle phone calls, emails, and inquiries from students, parents, and partners in a timely and professional manner.

• Maintain accurate records, files, and correspondence.

• Assist with scheduling meetings, preparing agendas, and taking meeting minutes.

• Support the admissions team with application processing and student documentation.

• Coordinate with faculty, staff, and administration to ensure smooth daily operations.

• Maintain office supplies and oversee basic logistical needs.

• Draft and edit official letters, memos, and reports as required.

• Ensure confidentiality of sensitive information.

• Support event organization (seminars, workshops, and student events).

✅ Qualifications & Skills

• Minimum of a Diploma or Bachelor’s degree in Office Administration, Secretarial Studies, Business Administration, or a related field.

• Proven experience as a secretary, administrative assistant, or office manager (education sector experience is a plus).

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic digital tools.

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills (English required; French is an advantage).

• Professional appearance, courteous manner, and strong interpersonal skills.

• Ability to work independently and handle multiple tasks efficiently.

• High level of integrity, confidentiality, and attention to detail.

🌟 What We Offer

• A dynamic and professional work environment.

• Opportunities for growth within a fast-expanding institute.

• The chance to contribute to an organization shaping the future of vocational education in Cameroon and beyond.